Paralegal
Mahumani Incorporated Polokwane, Limpopo, South Africa
Required Education / Training:
Standard 10 (Grade 12) / N3 or equivalent
Required Minimum Work Experience:
• 3-6 years Paralegal experience
• A sound legal secretarial knowledge is required.
• A typing speed of 50 wpm is required.
Key Performance Areas:
• Legal Collection
• Issuing Summons
• Managing of Legal process for Legal Collection
• Draft correspondence documents, file motions, interview clients, prepare retainers
• Performs all other related dutie
Legal Collection:
INPUT (METHODS USED)
• Welcomes customers and visitors, telephonically and in person and answers or directs queries
• Maintains or protects Mahumani Inc. by keeping information private and confidential
• Following up on work already done to ensure that the work is in order
• Can report to the head of the department about all work done.
• Ensuring that all files are neat and in order.
OUTPUT (EXPECTED RESULTS)
• Sound secretarial support always rendered in an effective manner.
• Work to be done in a timely fashion.
TECHNICAL & BEHAVIOURAL COMPETENCIES REQUIRED
Technical:
• Relevant modules on in-house system/s
• Knowledge and application of Mahumani Inc core values
• Ability to type minutes
• Microsoft Excel - Basic level
• Microsoft Word - Intermediate level
• Background knowledge of legal processes
• Research skills
• Basic understanding of the relevant Acts relating to company secretarial function
• 50wpmTyping speed
• Accuracy
Behavioural:
• Planning and Organising
• Teamwork / cooperation
• Analytical skills
• Critical thinking skills
• Effective communication skills
• stress tolerance
• Detail oriented.
• Written communication
• Problem Solving
• Initiative
• Follow-up
• Keyboard skills
• Diligence
Issuing of Summons:
INPUT (METHODS USED)
• Distributes documents, having read, and established which area it relates to and forwarding to same
• Prepare written reports
• Draft legal documents including briefs, appeals, wills, contracts, and legal agreements
• Help prepare legal arguments, applications, declarations, and motions
OUTPUT (EXPECTED RESULTS)
• Locate and interview potential witnesses
• Conduct and/or organize investigations and document searches.
• Review and summarize discovery
• Attend court and certain procedural meetings, such as estate planning meetings with clients
• Assist attorneys in depositions
• Assist the lawyer in the courtroom
Managing of Legal process for Legal Collection:
INPUT (METHODS USED)
• Provides other administrative duties including but not limited to collating information and reports, scheduling
meetings, answering telephone queries, diary management and maintaining an effective filing and retrieval
system
• Typing of all legal and other documents, correspondence and reports as instructed or by using a Dictaphone
• Perform legal and factual research of records
• Identify relevant judicial decisions, statutes, legal articles, codes, and other pertinent material
• Organise and analyse information, cross-check, and validate information
OUTPUT (EXPECTED RESULTS)
• Helping people comply with administrative functions such as the completion of official documentation.
• Understanding fundamental legal concepts
• Providing basic legal advice.
• Understanding when to refer matters to a Legal Practitioner.
• Advising and educating communities of their Human Rights
Providing support to Legal Practitioners (Associates) in respect of all RAF/Commercial files:
• Capture External trust customer invoices includes the Management Fee invoices.
• Manage external Investment trust account.
• Adhering to Diary System
• Follow-up on requests
• Understanding of legal process
• Preparing affidavits, legal correspondence and other documents for attorneys.
• Meeting with clients, attorneys, and other professionals to talk about case details.
• Filing pleadings with court clerk.
• Directing and coordinating law office activity, including delivery of subpoenas.
• Gathering and analyzing statutes, decisions, and legal articles, codes, documents and other data.
• Calling on witnesses to testify at hearings.
• Keeping law library up-to-date by monitoring legal volumes.
INPUT (METHODS USED)
Draft correspondence documents, file motions, interview clients, prepare retainers:
INPUT (METHODS USED)
• Takes minutes as and when required
• Prepare correspondence
• Check legal forms and documents for accuracy
• Maintain and organize reference file to track case files
• Review and monitor new and updated regulations
OUTPUT (EXPECTED RESULTS)
• Accurately
• Accurate minutes detailing actions, responsible person for action and turnaround times
• Maintain the firm’s law library
• Author independent work-related correspondence
Performs all other related duties:
INPUT (METHODS USED)
• Completion of tasks and functions as deemed necessary in the interest of the company, as instructed by direct
reporting line, not specifically mentioned in this document
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